Terms and conditions

GDS Publishing Ltd (‘GDS’) is committed to protecting and respecting your privacy. This policy (together with any other documents to which it refers) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

The website https://gdsgroup.com/ is owned and operated by GDS.

Information we may collect from you

We may collect personal information from you in the following ways:

• • When we engage by phone, email, online or print in order to seek or provide information about our services
  • Recruitment and employment
  • Through our use of the Cookies on our website (please see the Cookies section below)
  • Through your request for publications and other marketing materials
  • Through your request for information about our services and related topics and events

• Through your registration for events
• Through your contacting us with enquiries and comments
• Through purchasing tickets

If you take one of the steps mentioned above, we may collect and process personal information about you, such as:

• Your name, address, email address and other contact information
• Records of your correspondence with us, if you have contacted us
• Health data
• Work contact details including your email address and phone number
• Job title
• Interests
• Details of your visit to the website
• Multimedia files such as photographs and video footage
• Information about your service user experiences
• Any other information provided to us when you contacted us for registering to attend an event

We may collect information about you from third-party sources to contact you for corporate relationship building purposes. Some of the credible sources to name are: Google (general public domain search), Companies House, LinkedIn, Lusha, D&B Hoovers, DiscoverOrg and other licensed corporate databases. We will never intend to infringe on your privacy and use measures to ensure contacting you is based on our Legitimate Interest or Consent and your rights as a Data Subject.

 Sharing your data

By agreeing our contract terms you are providing your consent that we may share your business contact information, including job role and title, with our sponsors pre, during or post event to connect you with each other. This is in line with our core vision and purpose to facilitate networking for professionals.

There are times when we have to report to our partners and regulators or other relevant bodies how we have used our funds/budgets and, in those circumstances, we will report your information either aggregated or anonymously.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, our servers in the UK. It may also be processed by persons operating in the EEA who work for us or an organisation we have instructed. If we do send your personal data outside the EEA we will take steps to ensure that the recipient implements appropriate measures to protect your information.

Uses made of the information

We will process any of your personal data, in accordance with our obligations under applicable data protection laws and regulations, for the following reasons:

• To provide you with the services you have requested
• To comply with applicable laws and regulations
• For administrative purposes
• To assess enquiries
• To provide you with information about us and our services

If, at any time, you do not wish to receive further information about us and our services, contact us at unsubscribe@gdsgroup.com.

 How long we keep your information

We retain the personal data processed by us in a live environment for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation).

In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a need to continue to retain it.

 Disclosure of your information

We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements; or to protect the rights, property, or safety of GDS or others. This includes exchanging information with other organisations for the purposes of safeguarding or other statutory regulations we must comply with.

 Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data or by opting out of marketing communications. Further, you can ask us for a copy of the data we hold about you in soft or hard copy format, sent to your location of choice. Also request us to delete any information we hold on you provided we do not have any outstanding legal/contractual obligation to retains such data. If you wish to keep in touch with us but have changed your details, you can let us know and we will update your details without any delays. You can exercise your rights at any time by contacting us at privacy@gdsgroup.com. We reserve the right to verify your identification before acting on your queries.

 IP addresses

GDS may collect information about your computer, including (where available) your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.

 Cookies

GDS’s website uses cookies to record visits to the website. This helps us to improve the website and provide you with a good experience when you browse the website.
Please see our Cookies Policy for more information.

 Changes to GDS’s privacy policy

This privacy policy was last updated on 07 June 2024. GDS reserves the right to vary this privacy policy from time to time. Such variations become effective on posting on this website. Your subsequent use of this website or submission of personal information will be deemed to signify your acceptance of the variations.

 Contact

Questions, comments and requests regarding this privacy policy should be addressed to privacy@gdsgroup.com.

We hope that you won’t ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to dataprotection@gdsgroup.com and addressed to our Controller. We will investigate and respond to any complaints we receive.

You also have the right to lodge a complaint with the UK data protection regulator, the Information Commissioner’s Office (“ICO”). For further information on your rights and how to complain to the ICO, please refer to the ICO website https://ico.org.uk/concerns.

If you need further information about GDS and how we manage your personal data, please visit our ‘Contact us’ page where you can contact our individual departments and centres and enquire about their Fair Processing Notices/Privacy Statements.